To truly be effective, information must stay top of mind. Long, drawn-out meetings cause lots of critical information to be missed or forgotten. It is the leader’s job to maximize time with the team but not take up their time. Implement these rules to have a quick and powerful meeting, without spending too much time.
Layout the plan:
Unless you have to spell out every single detail, there is no need to overelaborate on tasks that need to be done. This will discourage employees from wanting to complete the task, as it will appear that they need to be told how to do their job. This most likely will not be an employee’s first day. Show them trust and do not tell them how to do it. Instead, empower them to make all the decisions to get the job done.
Clear communication:
Communicate why this needs to be done and set expectations. Eye contact and reassurance that they are the right person for the job. Even if it is only to clean the office or put stock away, make an employee feel valued by entrusting them with duties outside of their job description. This will prove to be beneficial when not so easy tasks arise.
Checking in:
Now that you had your meeting, it is time to put the plan into action! Nobody likes a micromanager. Check in to see how they are progressing and if they have any feedback. Multiple touchpoints throughout the day will help alleviate any anxiety an employee may have. This also allows for you to course correct more efficiently, if needed.
“The real work begins when the meeting ends.”